How a Clean and Organized Office Can Boost Productivity

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Boosting productivity is highly related to a clean and organized workplace and an untidy and dirty workplace encourages distraction and employee absenteeism which both eventually end up in decreased company revenues, the thing that all entrepreneurs and company owners try their best to prevent and with that the call for sick off or sick leave which a sick employee will always ask for. Thus, a clean workspace means you are constructive and productive which shows good congruence with the adage claiming that your space reflects your state of mind. The following are five ways an organized workspace equates to productive employees and these are: 1. Makes Happier Employees Regardless of the size of your business, it is essential to have a neat and organized workspace, for it makes your employees happier likewise: • It does not only help refresh your mind; a clean office can also improve your productivity. • On the other hand, hoarding and disorganization causes extreme anxiety during decision making according to Psychology Today. • Generally speaking, employees treat their office as their second home, since after all, an employee spends eight hours in an office. That said, you should make an effort to clean and organize your workspace, much like how you treat your home. • Doing so can help you do your job regularly. • A clean work desk means zero distraction and eliminates the time it takes for you to rummage through a cluttered desk just to look for an important document or a paperclip. • In an infographic shared on Insights for Professionals, it stated that “a lot of time can be squandered when searching for documents in a messy workspace. In cleaner, well-organized offices, paperwork can be tracked down easily and quickly.” • Simply put, a clean office means more time to get things done. That’s why you will feel more productive and happier at work. 2. Boosts Creativity Regardless of the size of your business, it is essential to have a neat and organized workspace, for it boosts creativity likewise: • Some employees would argue that the mess on their desk can help them think and be creative. However, too much clutter can be detrimental to clear, creative thinking. • So how can you compromise order and chaos on an office table? 1. Put office documents that do not need immediate attention in a “later” basket. 2. When working, only allow papers and stuff that you use daily to be on your desk. Put the rest away. 3. Get into the habit of emptying your later basket and cleaning your office table before leaving. • Taking the time to declutter your office space can help you organize your thoughts. • Not to mention that your next big idea might be sitting under the pile of documents! • As Donna Smallin Kuper puts it, “When it comes to boosting creativity in the workplace, the right office environment may generate more ‘Aha!’ moments and happier days.” 3. Improves Focus on Work Regardless of the size of your business, it is essential to have a neat and organized workspace, for it improves focus on work likewise: • In a study published in the Journal of Consumer Research, 103 student participants were directed to sit in a room with a clean workspace and or in a cluttered room, afterward they were moved to a separate room and were asked to work on an unsolvable geometry puzzle and the result was that those who sat in a clean workspace spent 1,117 seconds on the task, while the other group only spent 669. • What does this experiment mean? It means that solving tasks gets easier when you have a clean office. • That also means a clean environment gives you a “sense of personal control.” • Not to mention that a clean space makes it easy for you to focus on the matter at hand. • On the other hand, you have a short persistence when you have a cluttered space. • That’s because a messy environment threatens your sense of personal control. • A cluttered office has a lot of distraction, making it difficult for you to focus on your work. 4. Reduces Stress Regardless of the size of your business, it is essential to have a neat and organized workspace, for it reduces stress likewise: • According to research from San Francisco State University, people who spend money on an experience rather than physical possessions are happier. • As Ilya Pozin puts it, “The thrill of purchasing things fades quickly but the joy and memories of an experience, from epic adventures to minute encounters, can last a lifetime.” • In fact, a Havas Worldwide study reveals that 50% of people could live a happy life without most of their possessions. Meanwhile, the more items they have, the more anxious they get. • Case in point, when you have too much in your office, the more anxious you become and less you can focus on work. • Chaos and clutter will creep in and magnify the negative emotions you are already dealing with. • One of the best ways to combat anxiety is by decluttering. • Remember: You can be happy, even with less material possessions. 5. Maximizes Employee’s Working Time Regardless of the size of your business, it is essential to have a neat and organized workspace, for it maximizes employee’s working time likewise: • Messy office space is one of the culprits of unproductivity and that’s because a disorganized environment leads to more distractions and more time spent on rummaging through piles of clutter. • Common sense tells us that a clean office makes an employee focus better on his tasks. • A clean and organized office leads to fewer distractions since there are no cluttered objects to look at. • This increased concentration can lead to more and better work. • As a result of a clean and organized office, the employee becomes productive. • On the other hand, searching for documents on a messy office table is a major waste of time. • The time you spent on looking for a document could have been time better spent on checking off one item on your to-do list. • When your desk is organized, it means paperwork is easy to find and you can concentrate on the more important things. 6. Keeps Employees Healthy Regardless of the size of your business, it is essential to have a neat and organized workspace, for it keeps employees healthy likewise: • As mentioned earlier, the messy your environment is, the more stressed you are. • According to the Mayo Clinic, “Stress that’s left unchecked can contribute to many health problems, such as high blood pressure, heart disease, obesity, and diabetes.” • But other than stress, clutter in the office leads to the accumulation of bacteria. • In fact, an office keyboard is a home to about 7,500 bacteria so imagine what it can do to your health! • When your health is compromised, it can lead to numerous sick leaves and more absenteeism. • This can have an adverse effect on the overall productivity of the company, as well as its bottom line. • Thus, getting into the habit of cleaning and decluttering your office space is one of the best ways to ensure your employees’ health. 7. Improves Motivation Regardless of the size of your business, it is essential to have a neat and organized workspace, for it improves motivation likewise: • Whether you admit it or not, you spend most days of the week awake in the office rather than at home and accordingly, it is important to maintain a standard of cleanliness in your workspace. • According to MaidSailor, a Commercial Cleaning New York company, “Whether you run a small business or are part of a large company, ensuring that your offices are kept clean and tidy helps create a positive first impression and improves employee morale and work ethic.” • When an employee has an increase in morale, he becomes more motivated and when he is motivated, he becomes productive. • Remember, no one would like to work in a cluttered environment, even if that person says clutter helps with his creative thinking. • Thus, encourage your employees to clean their work desk, and supplement it by hiring professional office cleaners. • A cluttered office causes stress, makes you feel burned out, and it reduces your ability to concentrate. • On the other hand, a clean office can help clear your mind and increase your productivity. • So, if you like your business to be running smoothly, start with making it a habit to clean your office. 8. Helps Save Money Regardless of the size of your business, it is essential to have a neat and organized workspace, for it helps save you money likewise: • The most common excuse for employers who don’t keep their workspace clean is that it’s expensive to hire a cleaner, but bear in mind that your office employees didn’t sign up to be among your part-time cleaning crew. • So, set aside a small investment for the cleaning help even if it means visiting twice a week otherwise, you will be forced to pay: o your monthly employees who spent half of their monthly days on sick leave, o an employee who reports to their workplace only to spend the whole day searching for a misplaced file, o for underperforming employees, o and so on. • So, keep your workplace clean and organized always. • A clean workspace will improve your productivity, help save your time and energy, and boost the overall business revenue. If you keep on forgetting to clean these commonly missed areas that a pro cleaner never misses and your house or home office following the aforementioned suggestions, then it’s time to bring in extra help. You can hire professional office cleaning services who’ll ensure every corner of the office looks phenomenal when they’re done cleaning. For adequate cleaning services and help your home or commercial office look its best, contact Duostar, they’re here to clean every spot with the correct cleaning standards and guidelines and will be happy to help you reach every tight corner and wipe down every surface area to ensure they shine like new. Source:

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